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Admin officer Tanzania Office

We seek to fulfil the position of Admin Officer in our Tanzania, Arusha Office.

Key Responsibilities

  • Provide administrative and logistical support, including the arrangement of travel, hotel reservation, processing of Daily Subsistence Allowance (DSA), visa requests, identity cards and other documents;
  • Provide administrative and logistical support for Trialogues and other workshops/meetings, etc.;
  • Establish and maintain the project related filing systems;
  • Provide administrative support to maintenance of premises and common services, as needed;
  • Ensure timely PO creation; budget check for requisitions and POs.
  • Implement the internal control system ensuring that E-requisitions and duly prepared and approved and budget checks undertaken;
  • Provision of efficient general reception and information services;
  • Provision of reliable registry services and protocol issues;
  • Briefing/debriefing to the project team on issues relating to area of work and training on the administrative procedures, as required;
  • Guide and coordinate the recruitment process in close coordination with relevant authorities for review and approval, awarding of contract, etc.;
  • Coordinate the preparation of procurement plans for the project and monitor their implementation as needed;
  • Guide and coordinate the project procurement activities and processes for both goods and services in close coordination with relevant authorities for review and approval, as required;
  • Assume overall responsibility for management and monitoring of the contracts in and outside Atlas
  • Maintaining the project staffing/personnel related reports, such as the attendance and leave management and travel monitoring, and reviewing and processing of invoices from vendors;
  • Develop and regularly update the rosters of project related vendors and consultants
  • Assist in the project financial management in coordination with the Operations Associate and  Net Coordinator, such as monitoring of disbursements and payments, recording of the flows and drafting financial reports, as required; and
  • Synthesis of lessons learnt and best practices in project.
  • Sound contributions to knowledge networks and communities of practice.

Job Requirements

Required education: Bachelor’s degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)

All applications to be aaddressed to: jobstz@savethewaters.org not later than 16th September 2020. Only shortlisted candidates will be contacted. Save The Waters is an equal orpportunity Employer.

Operations Coordinator Dar-es-Salaam

We seek to fill the positin of Operations Coordinator in our Dar Office.

Responsibilities

  • Schedule and facilitate training activities for new hires and existing employees.
  • Coordinate between field and office activities efficiently
  • Plan, communicate and monitor all employees’ weekly and monthly schedules for smooth operations.
  • Manage all employee leave applications, follow-up on leave balances for proper record keeping.
  • Maintain, temporarily and on behalf of the HR office, all employee documents for record-keeping.
  • Prepare and present weekly and monthly branch reports.
  • Oversee all facility management.
  • Collaborate with respective team leaders to ensure that all equipment, products and supplies within the Branch meet Health and Safety standards.
  • Carry out frequent and consistent facility inspections to determine the need for repairs and cross-check structural and equipment maintenance schedules.
  • Coordinate with field officers and make sure they are all fine in terms of operations.

Qualification:

  • Must have a Bachelor’s Degree in Business Administration, Finance or related field.
  • Knowledge and Understanding of Facility Management and Customer Service.
  • Must have experience working in high-end establishment.
  • He/she should have knowledge in Front Office Operations.
  • Have strong organizational and communication skills.
  • Excellent leadership skills.
  • Great attention to detail.
  • Previous experience in a management/leadership position is an added advantage.

Job Requirements

Required education: Bachelor’s degree
Required relevant work experience: 2 years
Required languages: English and Kiswahili (Spoken: fluent | Written: fluent)

All applications to be aaddressed to: jobstz@savethewaters.org not later than 5th September 2020. Only shortlisted candidates will be contacted. Save The Waters is an equal orpportunity Employer.

 

Accountant Lusaka

We seek to fill the position of Accountant in Lusaka, Zambia.

Key Responsibilities;

  • Assist the Director in the preparation of the annual budgets for approval by the Board;
  • Advise the Director on financial strategy and its impact on in-country and regional objectives, providing input when the financial performance
  • Analyze and interpret financial data and recommend changes to improve systems, processes and financial performance.
  • Regularly review financial reports and compare outcomes against actual and projected spending, assist the Director to analyze successes and failings, and identify areas of improvement;
  • Participate in developing the annual work plan and assist in program/project budget preparation;
  • Oversee and help manage any specific program audits that may be requested and actively participate in the preparation of our annual financial audit;
  • Reviewing of financial documents and transactions in the organization to ascertain compliance, accuracy, relevance and reasonableness of the transactions. These include monthly operating reports, financial statements and related compliance reports.
  • Provide support and training of all finance staff and sub-grantees to ensure that they comply with generally accepted accounting and business practices, and insure that they meet donor and our standards with respect to and the safeguarding and responsible use of all activity procured materials and equipment;
  • Regular coordination and communication on financial management matters 

Job Requirements

Required education: Bachelor’s degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)

All applications to be aaddressed to: simiyu@savethewaters.org not later than 18th September 2020. Only shortlisted candidates will be contacted. Save The Waters is an equal orpportunity Employer.

Projects Coordinator Kampala office

We seek to fill the positin of Projects Coordinator in our Kampala Office.

Responsibilities

  • Oversee and ensure the departments are working together to achieve high performance for the communities
  • Plan purchases for the organization
  • Negotiate procurement with our suppliers
  • Plan, communicate and monitor all employees’ weekly and monthly schedules for smooth operations.
  • Manage all employee leave applications, follow-up on leave balances for proper record keeping.
  • Maintain, temporarily and on behalf of the HR office, all employee documents for record-keeping.
  • Prepare and present weekly and monthly branch reports.
  • Oversee all facility management.
  • Collaborate with respective team leaders to ensure that all equipment, products and supplies within the Branch meet Health and Safety standards.
  • Carry out frequent and consistent facility inspections to determine the need for repairs and cross-check structural and equipment maintenance schedules.
  • Coordinate with field officers and make sure they are all fine in terms of operations.

Qualification:

  • Must have a Bachelor’s Degree in Business Administration, Finance or related field.
  • Knowledge and Understanding of Facility Management and Customer Service.
  • Must have experience working in high-end establishment.
  • He/she should have knowledge in Front Office Operations.
  • Have strong organizational and communication skills.
  • Excellent leadership skills.
  • Great attention to detail.
  • Previous experience in a management/leadership position is an added advantage.

Job Requirements

Required education: Relevant Bachelor’s degree
Required relevant work experience: 2 years
Required languages: English and Kiswahili (Spoken: fluent | Written: fluent)

All applications to be aaddressed to: simiyu@savethewaters.org not later than 24th July 2020. Only shortlisted candidates will be contacted. Save The Waters is an equal orpportunity Employer.